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Call-Out Fee Calculator

Turn travel time, distance, included time on site and admin into a call-out fee that covers the visit and makes a margin.

$
$

The assessment the fee covers, not the repair.

$
%
Travel time
$60
Vehicle
$24
Time on site included
$24
Admin
$7.50
Cost of a visit
$115
Call-out feeRound it to a figure customers remember.
$144

What this assumes

  • The loaded hourly cost already includes on-costs and overhead, spread over billable hours.
  • Travel is the round trip. Use your real average from recent jobs, not a map estimate.
  • The included time on site is the diagnosis or assessment the fee covers, not the repair.

Why this number matters

A visit that does not turn into work still costs a technician’s time, a vehicle and a booking. The call-out fee pays for it. Setting it from these costs, rather than from what a competitor advertises, means every visit at least pays its way, and the repair that follows is priced on its own.

How it is worked out

  • Travel cost = travel minutes ÷ 60 × loaded hourly cost
  • Vehicle cost = round-trip distance × vehicle cost per km or mile
  • Time on site = included minutes ÷ 60 × loaded hourly cost
  • Admin = admin minutes ÷ 60 × admin hourly cost
  • Cost of a visit = travel + vehicle + time on site + admin
  • Call-out fee = cost of a visit ÷ (1 − target margin)

The same formulas run in your browser as you type; nothing you enter is sent anywhere.

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